Sponsor FAQs – TOA’s 2023 Annual Conference
What are the set up and take down times for exhibits?
Exhibitors can set up beginning on the afternoon of Thursday, April 13 (the time will be released in early 2023) and take down at the end of the day on Friday, April 14 or at any point on the morning of Saturday, April 15. (It is your choice.)
What is the conference agenda?
Complete details regarding the conference, including the agenda and networking events, can be found on TOA’s web page for the conference.
Am I invited to all networking events?
Yes, all sponsors, orthopaedic surgeons and other attendees are invited to all networking events, which begin on the evening of Thursday, April 13.
A look at the exhibit diagram.
The exhibits will surround the general session room. Click here to view the exhibit diagram.
What is the size of my exhibit?
Each exhibitor is provided a 6′ x 30″ table and two chairs. Your back drop must fit within that space behind your table. The hotel is purposely small to create a more intimate atmosphere, and TOA has very limited room for exhibits.
Can sponsors attend talks?
Yes, sponsors are encouraged to sit in on talks and interact with attendees; this is an interactive conference.
Due to continuing medical education (CME) rules, corporate logos for ineligible CME companies (any product that touches a patient, such as a medical device or drug) may not be displayed on clothing in the general session room (please cover it up).
How many attendee badges per sponsor?
Each sponsor is provided three attendee badges. Additional badges are $250 each.
TOA will ask for your attendee names once the conference grows closer.
Will sponsors receive an attendee list?
Continuing medical education (CME) rules no longer allow CME conferences to provide attendee lists to sponsors. Instead, attendees must opt in to allow their registration to be shared with sponsors. In addition, it is TOA’s policy to never share e-mail addresses.
TOA will share the list of attendees who opted in to have their registration shared. Since the CME is critical for the orthopaedic surgeons, TOA will offer CME and follow the CME rules regarding the registration list.
Contact Bobby Hillert at Bobby@toa.org or 214.728.7672 (text/mobile) to answer any questions.