FAQs – 2024 TOA Sponsorships

The Omni has an event in TOA’s space that is scheduled to wrap up at 9 p.m. on Thursday, April 4.

For the time being, set up can begin at 9 p.m. on Thursday, April 4 or early morning of Friday, April 5. However, the prior event may wrap up earlier, and it may be possible to set up early on Thursday. We will know once the event grows closer.

The exhibits will strike at 11 a.m. on Saturday, April 6 (or earlier, if you wish).

Click here to view the agenda for each day on TOA’s website.

All sponsors and attendees are invited to a welcome reception at the Omni on the evening of Thursday, April 4 from approximately 6 p.m. to 7 p.m.

Dedicated exhibitor breakout sessions are on the schedule for Friday and Saturday. The Friday evening reception – “Battle of the Bones” – will be held throughout the exhibit foyer.

See the graphic at the bottom for the exhibit layout. Exhibits will be located in the foyer. TOA will continue working with the hotel to determine the best traffic for exhibitors, and some of these exhibit tables will move around between February and mid-March.

The general sessions will be on the left side of the graphic in Wanamaker. The Friday evening reception and Saturday morning breakouts will be on the right side of the graphic in the other Wanamaker rooms.

TOA will place the food and beverages and TOA’s registration table on the right side of the diagram to maximize attendee flow on the right side.

Each table will be 6′ x 30″. Exhibitors must contain their backdrops within that geographic footprint.

Due to multiple competitors, TOA will assign the tables to ensure that competitors are not next to each other. Exhibits will be assigned in early March.

Please note the different options for exhibit areas:

  • Prefunction (foyer). Attendees will walk in the prefunction (foyer) area in between talks.
  • Wanamaker D. The traditional exhibit hall will feature the breakfasts, Friday’s lunch, coffee and breaks.
  • Platinum sponsors – In addition, to their own rooms in Wanamaker E/F/G for Friday evening’s reception and Resident Skills Competition, each platinum sponsor will have a table outside Wanamaker A/B/C (tables 16, 17 and 18).

TOA will reach out to sponsor to ask for the names for their name badges in late February.

The hotel will handle power and other ancillary orders; exhibitors are responsible for the costs.

Click here to order through the hotel.

In terms of booth number, simply list your company name.

The hotel handles shipping through its UPS Store.

The hotel charges a handling fee for all packages (see the fee schedule at the bottom of this web page), and sponsors will be responsible for all handling/shipping charges.

It is critical to ensure that your credit card information is on file with the UPS store at the hotel to avoid delays and have your package delivered to your exhibit.

Click here for the shipping details:

Click here for the credit card form:

The UPS store can be reached at:

Kathleen Blank, Store Manager
Store7743@theupsstore.com
469-305-4162

The UPS Store #7743
4341 PGA Pkwy 
Frisco, TX 75033

When you arrive, you’ll find your name badges, lanyards and a program syllabus on your table.

Complete conference details can always found on TOA’s website.

Pre-Function (Foyer) Exhibit Area:

Exhibit Hall (Wanamaker D):