I simply want an exhibit table.

An exhibit table at the “TOA Partner” level is $5,500.

Click here to view the sponsorship opportunities.

What Are the Set up and Take Down Times?

Set up: Thursday, March 27

Set up will be available beginning at 4 p.m. on Thursday. Due to the hotel’s setup schedule, exhibits will not be available before that time. You are welcome to set up at any time after 4 p.m. on Thursday. And you can also set up before the conference begins on Friday.

Once you arrive, TOA will have two chairs available at your table and your name badges and a copy of the program syllabus on your table.

Take Down: Saturday, March 29

The final exhibitor break will be mid-morning on Saturday. You are welcome to take down your exhibit whenever you wish.

Important Note: Shipped Boxes

Shipping instructions can be found by reading through this page (more below). Shipping is handled through the hotel. However, we want to draw your attention to several items:

5:00 p.m. Deadline to Pick up Your Boxes on Thursday

The hotel will leave your shipped boxes in the hotel’s FedEx office, and the office will close at 5 p.m. on Thursday.

FedEx must collect payment for your boxes to release them.

If you cannot pick up your boxes from FedEx before 5 p.m., please contact FedEx to make arrangements. The FedEx link can be found by reading below.

What Is the Exhibit Schedule?

Keep in mind that attendees will be going in and out of the exhibit areas throughout the day on Friday and Saturday. All food, drink and water will be housed in the exhibit hall.

TOA is a networking event. Sponsors are invited to sit in on the talks and to engage attendees.

The Complete Agenda

Visit TOA’s website – click here – to view the complete agenda.

You can also click here to view the program syllabus, which will be handed out to everyone.

Thursday, March 27
Set up is this afternoon at 4 p.m. (See above for details.)

All sponsors and attendees are invited to TOA’s reception on Thursday evening.

Friday, March 28
Breakfast and lunch will both be served in the exhibit hall.

Both the morning and the afternoon will feature 30-minute exhibitor breaks for a total of one hour.

All exhibitors are invited to attend the Friday evening reception: Battle of the Bones (Resident Skills Competition)

Saturday, March 29
The breakfast will be held in the exhibit hall.

The conference concludes at 11 a.m., and exhibitors may break down at any point that morning.

Where can I find shipping information?

Click here for the hotel’s shipping information:

All shipping is handled by the hotel’s FedEx office; TOA does not have ties to the shipping.

Please see above for important notes from the hotel about picking up by 5 p.m. on Thursday.

Takedown: Shipping

The hotel’s FedEx office also handles UPS shipments. Please ensure that you have labels printed for FedEx to proceed.

As long as the shipping labels are with the packages, FedEx can pick up the packages from the exhibit area.

Where can I find the form to order electricity for my exhibit?

Click here to order electricity through the hotel:

I would like to a sponsorship with an “add-on.”

The basic exhibit – TOA Partner – is the only sponsorship level that does not feature an “add-on.”

Click here to view the various add-on opportunities.

The add-on opportunities include:

• Event sponsorships, such as the Resident Skills Competition, Battle of the Bones.
• Swag, such as luggage tags, wine tumblers, hotel room keys and other items with your logo.
• A golf foursome for two different levels.
• One opportunity to speak on a panel.

Where can I find the conference agenda and complete details?

Click here to view the conference website.

What makes the TOA Leadership Conference different?

TOA’s 2025 Leadership Conference is designed to address the unique nature of orthopaedics in Texas. The conference will feature presentations about topics that cannot be found at other conferences.

I have additional questions.

Contact TOA’s Bobby Hillert at Bobby@toa.org or 214.728.7672 with additional questions.

What is the exhibit layout?

The exhibit hall will be next to the general session room. (See below.)

The schedule will featured dedicated exhibit breakouts on Friday and Saturday. In addition, both breakfasts and Friday’s lunch will be served in the exhibit hall.

Exhibits will be assigned by TOA in early March. They will be based on:

• Sponsor levels.
• When payment is received.
• History of TOA sponsorship.
• TOA’s top priority is to ensure that competitors are not placed near each other.